Graduate Admission FAQs

To what address should I send my transcripts and test scores?

If you need to mail transcripts and/or test scores, and you plan to send them via the US Postal service, you should send to our PO Box address (You MUST include "School of Education" in the address or we will not receive your materials).:

The College of William & Mary
The School of Education - Office of Academic Programs
PO Box 8795
Williamsburg, VA  23187

What address should I use if I need to overnight materials directly to the School?

If you plan to send your materials by FEDEX, UPS, etc, you will need a physical address.  These companies do not send to PO Boxes.  The physical address for our office is:

The College of William & Mary
School of Education, Office of Academic Programs
301 Monticello Ave.
Williamsburg, VA  23185

Do you accept e-transcripts sent directly from the issuing institution?

Yes.  Please have them send the transcript to  If this option is available at your institution, we suggest that you take advantage of it. 

If I want to scan a document, what email address should I use?

You should scan and email the document to

Do all materials have to be received in your office by the application deadline?

No - the important thing is the application.  Once you submit it, we can work with you to complete it. Applications received after the deadline will still be reviewed, but on a space available basis. Programs that still have space will consider late applications.

Do I have to have all of my materials before submitting my application?

No.  You should submit the application, and then send in your transcripts and test scores.  We will email you and remind you of the materials you are missing.  When your application is complete, we will notify you as well.

What do I do if my recommender says s/he didn't receive the email with link for uploading the recommendation?

You should ask your recommender to check his/her junk mail folder.  The email is automatically sent to your recommenders by the online system when you save your application.  If you recommender cannot find the email in the junk mail folder, you can re-send to him/her via your application dashboard.

Can I upload a letter of recommendation to my application?

Applicants should not upload letters of recommendation to their own applications.  If your recommender has issues uploading his/her letter, please have them contact  for assistance. 

Do I need to take a subject specific GRE test?

No.  For the programs that require the GRE, you only need to take the General Test, which is comprised of  Verbal, Quantitative, and Analytical Writing sections.  Applicants to the Elementary Education, Special Education, and Secondary Education programs do NOT need to take the GRE. They need to submit scores for the Praxis Core Academic Skill for Educators test. Applicants who want to substitute SAT or ACT scores for the Praxis Core should send a copy of the score report to

My test scores will not arrive by the deadline date.  Will my application still be considered?

Yes.  All completed applications are reviewed for admission.  However, if you materials arrive after review has begun, you run the risk of the program being filled before your application is reviewed.   It is therefore in your best interest to schedule your test at a time that will ensure that your scores arrive by the deadline, or at least shortly afterwards.

Do you accept the IELTS (International English Language Testing System) for International Students?

Yes, we accept IELTS (the minimum IELTS score is 7.0) as well as TOEFL scores (at least 100 on the Internet version or comparable score on other versions of the exam) for International Students.

Do I have to submit IELTS/TOEFL scores if I have earned a degree from a U.S. institution?

No - unless you are applying as a Native Speaker to the Secondary Foreign Language program.  Those applicants must submit IELTS/TOEFL scores. 

One of my recommenders sent a recommendation directly to your office instead of returning it to me.  Is this okay?

If you complete the online application, all recommendations should be completed using the online system.  If your recommender has issues uploading his/her letter, please have them contact  for assistance. 

Do I need to obtain copies of all my transcripts, even if I only took one course at an institution?

Yes.  Many colleges do not include grades from transfer courses on their transcripts or in their GPA calculations and grant transfer credits only if a certain grade is achieved.  Also, courses taken after graduation, regardless of field, are also taken into account when your application is reviewed.  Therefore, we need official transcripts from every institution you have attended, even if those courses are reflected on another university's transcript.

My university will not issue an official transcript to me.  What can I do?

You can instruct the college or university to send the transcript directly to us:

The College of William & Mary
The School of Education - Office of Academic Programs
PO Box 8795
Williamsburg, VA  23187

We will retain your transcript and file it with your application when it arrives.  Please let us know if your transcript may be filed under a different last name.

How long does my essay need to be?

There is no set format for the essay.  It can be as long or as short as you feel necessary, although 2-3 written pages seems to be the average among applicants.

When will I be notified of an admission decision?

Admission notification for October 1 applicants (Literacy Leadership, Special and Gifted Education only) occurs by mid-November, while January 15 applicants are notified by mid-March.  Please remember, no information will be given out by phone.  Your admission decision letter will display inside the application portal once it is ready. You will receive an email to tell you to check your portal.

Can I defer my admission?

Yes, you can defer your admission up to one year from the term of original admission.  Please contact the Office of Academic Programs if you want to defer your admission.

When will I be notified of an offer of a Graduate Assistantship?

Sometimes we are able to notify students in the admission letter of an award of a graduate assistantship position.  Often, however, these decisions are not made until a few weeks after the admission letter is sent and can be as late as the beginning of the next semester.  Since the School of Education does not control the hiring or the funding for some of these positions, it is sometimes difficult to coordinate the timing of notification.

What are the school and department codes for the GRE/MAT?

When requesting that test scores be sent from GRE, our institution code is 5115. Be sure to also indicate a major/department code on your request.  Anything in the area of "Education" will find its way to us.  When requesting that test scores be sent from MAT, our institution code is 1765, Department Code 200.  All programs accept the GRE; only a few accept the MAT.

Which programs require the GRE?

All of the programs in Counseling, School Psychology, and Counselor Education require the GRE. 

Which programs accept the MAT?

All of the programs in Educational Policy, Planning & Leadership- EPPL (K-12 Administration, Higher Education, Curriculum Leadership, Special Education Administration, Gifted Education Administration, and Curriculum and Educational Technology) accept either the MAT or GRE. 

Only a few programs in Curriculum and Instruction will accept the MAT or GRE. They include the Literacy Leadership and Gifted Education programs.

Who should I ask to be my references?

Three references are required from persons well-qualified to judge your character, scholarship, and professional abilities.  The faculty are not looking for standardized responses, but instead for the recommender to be as candid as possible in his or her assessment of your qualifications for graduate study.  At least one academic reference from a faculty member is desirable.

Is the deadline flexible?

Somewhat.  If your application is complete after the deadline, it will still be reviewed for admission, but spaces may already be filled if your application is extremely late. 

Do I have to send all of my materials together?

No - you can  send in the pieces as you have them ready.  Don't wait to submit the online application.

Can I visit the campus?

Absolutely.  Call 757-221-2317 to make an appointment.  Our graduate students can provide a tour of our facility during the fall and spring semesters.

Can I meet with a program faculty member?

Yes, please call us at 757/221-2317 or email and we can assist you with setting up a visit.  While you are here, we would also love to meet with you about the admissions process and provide a tour of our wonderful School of Education facility.

What is the minimum score I need to attain on the GRE/MAT?

The School of Education does not omit any completed application from the review process.  While we do not have minimum cut-offs, each area has guidelines for scores and GPA's that the faculty would like to see in all applicants.  For most master's programs, the guideline for GRE/MAT scores is the 40th percentile or higher.  For School Psychology the guideline is the 50th percentile or higher.  For Doctoral programs, the guideline is the 60th percentile or higher.

What are the requirements for the Educational, Policy Planning and Leadership doctoral paper for admission?

The technical requirements can be found here [pdf].

How do I get an assistantship?

Persons wishing to be considered for graduate assistantships must submit a completed Graduate Assistantship Application at the time of application to the School.  When applying online, this form will be one that displays for you to complete.  Applications for assistantships received after that date will be placed on an alternate list and will be considered in the order they were received.  Offices on campus and off review applications and select candidates based on skill set and experience.

How much does an assistantship pay?

Learn more about assistantship packages.

I've been admitted, what do I do now?

You should visit the Welcome page for information and instructions.

Questions about our online counseling programs?

You can find online counseling admissions FAQ here.