Graduate Admission FAQs

General Application/Admission Questions

Do all materials have to be received in your office by the application deadline?
No - the important thing is the application. Once you submit it, we can work with you to complete it. Applications received after the deadline will still be reviewed, but on a space available basis. Programs that still have space will consider late applications.

Do I have to have all of my materials before submitting my application?
No. You should submit the application, and then submit your your requests for transcripts and test scores. We will email you and remind you of the materials you are missing. When your application is complete, we will notify you as well.

Is the deadline flexible?
Somewhat. If your application is complete after the deadline, it will still be reviewed for admission, but spaces may already be filled if your application is extremely late.

When will I be notified of an admission decision?
Admission notification for Spring applicants occurs by mid-November, while Summer & Fall applicants are notified by mid-March. Please remember, no information will be given out by phone. Your admission decision letter will display inside the application portal once it is ready. You will receive an email to tell you to check your portal.

I've been admitted, what do I do now?
You should visit the Welcome page for information and instructions.

Can I defer my admission?
Yes, you can defer your admission up to one year from the semester of original admission. Please contact the [[graded, Office of Academic Programs]] if you want to defer your admission.

Can I visit the campus?
Absolutely. Call 757-221-2317 to make an appointment. Our graduate students can provide a tour of our facility.

Can I meet with a program faculty member?
Yes, please call us at 757-221-2317 or email graded@wm.edu and we can assist you with setting up a visit. While you are here, we would also love to meet with you about the admissions process and provide a tour of our wonderful School of Education facility.

Questions About Essays & Papers

How long does my essay need to be?
There is no set format for an essay. It can be as long or as short as you feel necessary, although 2-3 written pages seems to be the average among applicants.

What are the requirements for the Educational, Policy Planning and Leadership doctoral paper for admission?
The technical requirements can be found here [pdf].

Questions About Transcripts

To what address should I send my transcripts?
If you need to mail transcripts and you plan to send them via the US Postal service, you should send to our PO Box address (You MUST include "School of Education" in the address or we will not receive your materials).:
William & Mary School of Education - Office of Academic Programs
PO Box 8795
Williamsburg, VA 23187

What address should I use if I need to overnight materials directly to the School?
If you plan to send your materials by FEDEX, UPS, etc, you will need a physical address. These companies do not send to PO Boxes. The physical address for our office is:

William & Mary School of Education - Office of Academic Programs
301 Monticello Ave.
Williamsburg, VA 23185

Do you accept e-transcripts sent directly from the issuing institution?
Yes. Please have them send the transcript to graded@wm.edu. If this option is available at your institution, we suggest that you take advantage of it.

Do I need to obtain copies of all my transcripts, even if I only took one course at an institution?
Yes. Many colleges do not include grades from transfer courses on their transcripts or in their GPA calculations and grant transfer credits only if a certain grade is achieved. Also, courses taken after graduation, regardless of field, are also taken into account when your application is reviewed. Therefore, we need official transcripts from every institution you have attended, even if those courses are reflected on another university's transcript.

Questions About Recommendations

What do I do if my recommender says s/he didn't receive the email with link for uploading the recommendation?
You should ask your recommender to check his/her junk mail folder. The email is automatically sent to your recommenders by the online system when you save your application. If you recommender cannot find the email in the junk mail folder, you can re-send to him/her via your application dashboard.

Can I upload a letter of recommendation to my application?
Applicants should not upload letters of recommendation to their own applications. If your recommender has issues uploading his/her letter, please have them contact graded@wm.edu for assistance.

One of my recommenders sent a recommendation directly to your office instead of returning it to me. Is this okay?
If you complete the online application, all recommendations should be completed using the online system. If your recommender has issues uploading his/her letter, please have them contact graded@wm.edu for assistance.

Who should I ask to be my recommenders?
Three references are required from persons well-qualified to judge your character, scholarship, and professional abilities. The faculty are not looking for standardized responses, but instead for the recommender to be as candid as possible in his or her assessment of your qualifications for graduate study. At least one academic reference from a faculty member is desirable.

Questions About Admission Tests

Do I need to take a subject specific GRE test?
No. For the programs that require the GRE, you only need to take the General Test, which is comprised of Verbal, Quantitative, and Analytical Writing sections.

What admission test is required for Teacher Education Programs?
Applicants to the Elementary Education, Special Education, and Secondary Education programs should submit scores for the Praxis Core Academic Skill for Educators test. Applicants who want to substitute SAT or ACT scores for the Praxis Core should upload a copy of the score report in the online application.

My test scores will not arrive by the deadline date. Will my application still be considered?
Yes. All completed applications are reviewed for admission. However, if you materials arrive after review has begun, you run the risk of the program being filled before your application is reviewed. It is therefore in your best interest to schedule your test at a time that will ensure that your scores arrive by the deadline, or at least shortly afterwards.

What is the minimum score I need to attain on the GRE/MAT?
The School of Education does not omit any completed application from the review process. While we do not have minimum cut-offs, each area has guidelines for scores and GPA's that the faculty would like to see in all applicants. For most master's programs, the guideline for GRE/MAT scores is the 40th percentile or higher. For School Psychology the guideline is the 50th percentile or higher. For Doctoral programs, the guideline is the 60th percentile or higher.

What are the school and department codes for the GRE/MAT?
When requesting that test scores be sent from GRE, our institution code is 5115. Be sure to also indicate a major/department code on your request. Anything in the area of "Education" will find its way to us. When requesting that test scores be sent from MAT, our institution code is 1765, Department Code 200. All programs accept the GRE; only a few accept the MAT.

Which programs require the GRE?
All of the programs in Counseling, School Psychology, and Counselor Education require the GRE.

Which programs accept the MAT?
All of the programs in Educational Policy, Planning & Leadership- EPPL (K-12 Administration, Higher Education, Curriculum & Learning Design, Executive EdD Program) accept either the MAT or GRE.

Do you accept the IELTS (International English Language Testing System) for International Students?
Yes, we accept IELTS (the minimum IELTS score is 7.0) as well as TOEFL scores (at least 100 on the Internet version or comparable score on other versions of the exam) for International Students.

Do I have to submit IELTS/TOEFL scores if I have earned a degree from a U.S. institution?
No.

Questions about Assistantships

How do I get an assistantship?
Persons wishing to be considered for graduate assistantships should check the box indicating an interest in an assistantship on the online application. Offices on campus and off review resumes of interested admitted students and select candidates based on skill set and experience.

When will I be notified of an offer of a Graduate Assistantship?
Sometimes we are able to notify students in the admission letter of an award of a graduate assistantship position. Often, however, these decisions are not made until a few weeks after the admission letter is sent and can be as late as the beginning of the next semester. Since the School of Education does not control the hiring or the funding for some of these positions, it is sometimes difficult to coordinate the timing of notification.

How much does an assistantship pay?
Learn more about assistantship packages.


Questions About Our Online Counseling Programs?

You can find online counseling admissions FAQ here