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New Student Checklist

checkboxComplete FAFSA and contact Financial Aid

Financial Aid packaging is completed by the  Financial Aid Office.  You must complete the FAFSA form in order to be eligible for loan packaging.  Students beginning in the summer term should complete the FAFSA for the current academic year, as summer is included in the current year, and complete the FAFSA for the upcoming academic year.  Students who attend summer school must also complete the Summer School Financial Aid Application, which can be found on the Financial Aid Office's website. You must be registered for classes in order for the Financial Aid Office to package you.  You should register for summer/fall classes as soon as possible so that there will be no delay in packaging.  You can view your awards online.  Just visit myW&M and click on the Banner icon and log in.  You can view your financial aid awards there.  If you have questions regarding your loan packaging, please contact the Financial Aid Office at 757-221-2426.

checkboxAccess W&M email account

Once you pay your enrollment deposit, you'll be able to access your W&M email account.  For instructions on accessing your Office 365 W&M email account, visit the IT website. Use your W&Muserid and password to log in.  (Please allow 48 hours for processing.)

You should begin to check your W&M email as soon as possible.  All university correspondence will now be sent to the W&M email address, not the addresses provided by you during the admission process.  If you are not going to use the W&M account as your primary email account, you should make sure to have the W&M email forwarded to whatever account you check regularly.

checkboxOrder Final Transcript

If you provided unofficial transcripts, or transcripts that included in progress coursework for a degree program, please be sure to request your final, official transcript once your degree has been posted.  We must have an official transcript on file that indicates your degree was conferred. (Official transcripts come directly to W&M from your previous institution.) Failure to provide a final transcript will result in a hold being placed on your student record.  In addition, you will need to provide an additional final, official transcript to the Office of Teacher Education in order to get your license.

checkboxSet up meeting with your Advisor

Your admit letter included  contact information for your faculty advisor.  You should contact your advisor and set up an appointment to review your program of studies.  You should check your degree progress frequently using DegreeWorks.

checkboxRegister for Classes

Registration opens Monday, April 11th, is Internet based, and can be done from anywhere in the world.  You will access registration by visiting myW&M and logging into Banner Self Service.  Additional instructions for the actual registration process are listed on the Registrar’s web site.  Your actual registration takes place in Banner (the student information system) NOT in Blackboard.  Not all courses use Blackboard.  When checking to see what courses you are registered for, you should check Banner, NOT Blackboard.

Please let us know if you are having problems with this process.  The School of Education, not the University Registrar’s Office, will assist you with any issues you may encounter with registration.  Our graduate registrar is [[trgainer, Tammy Gainer]].  She can be reached at 757-221-2316.

When searching for courses, please note that course listings in education begin with three different letter groups:

CRIN        Curriculum & Instruction

EDUC       Education

EPPL        Educational Policy, Planning & Leadership

You can also search by the college code Education.

An important link for you to use is the Academic Calendar.  This calendar details registration dates, term dates, deadlines, etc. specific to the School of Education.

checkboxComplete Health Evaluation form

Health Evaluation Forms are required for all full-time students (a full-time graduate student is defined as a student registered for 9 credit hours or more in a semester).  If you are full-time at any point during your program, you MUST complete this form. 

Go to Student Health Services  to access the online health portal to complete the required information online and upload any required documents.  A physician must verify the health information requested on the form.  The information required on this form is required by Virginia State Law and  William & Mary. 

Failure to complete this requirement will result in a late fee of $100 and a hold placed on your account.  (Forms are due in July.)  If you do not intend to ever be a full-time student, you do not need to complete this form.  If you are a part time PhD student, you will need to complete this form for your residency year. 

checkboxComplete Health Insurance Waiver or sign up for Health Insurance

William & Mary requires all full-time students (undergraduate and graduate) to be covered by adequate health insurance coverage throughout the school year.  William & Mary has contracted with a vendor that provides a student sickness and injury insurance plan that can provide affordable health care coverage.  Unless the student has existing health care coverage and submits a waiver request, that is subsequently approved, the student will automatically be enrolled in this W&M-sponsored plan.

All full-time undergraduate and graduate students will be enrolled in the W&M-endorsed student Health Insurance Plan and the fee will be billed to the student’s account in two installments unless proof of other adequate health insurance coverage is furnished. 

If you feel you have adequate health insurance and do not wish to be enrolled in the college insurance plan, you must complete the waiver request that can be found on the Insurance page of the Student Health Center website.

If you do not submit this waiver request, you will be enrolled in the college-endorsed health insurance plan, and billed for the annual fee. Important: The waiver request is typically due around July 1.

If you have any questions, please contact the [[, Student Insurance Coordinator]] at the Student Health Center, (757) 221-2978.

checkboxFind Housing

Some students choose to live on-campus in the Lettie Pate Whitehead Evans Graduate Complex and many choose to live off-campus in the Williamsburg community.  You may also want to check out  the Student Affairs website - scroll down to the Guide to Graduate Living.  This publication is information compiled by current graduate students for graduate students, and has useful information on much of Williamsburg and the surrounding area. 

checkboxGet a Parking Pass

Parking decals may be purchased from the Parking Services Office on Campus Drive.   Anyone who parks a vehicle on campus must have a decal.  Decals are priced according to student type and parking location. 

A student may use his/her William and Mary ID to ride public bus transportation free to any location on the Williamsburg Transit bus route. 

checkboxAttend Orientation

Curriculum and Instruction (C&I) students will have an orientation on Tuesday, May 28, 2024 from 9 a.m. to 11:30 a.m.

Educational Policy, Planning and Leadership (EPPL) and School Psychology and Counselor Education (SPACE) students will have an orientation on Tuesday, August 29, 2023 at 2 pm in the School of Education Building, Matoaka Woods room. 

If you cannot attend orientation, please contact the [[emcavallari, Office of Academic Programs]].

checkboxGet an ID card

Students may purchase a William & Mary Student ID card from the Tribe Card Services Office, which is located in the Campus Center on Jamestown Road.  Student ID’s are required if you want to check books out of the library, take public transportation for free, use the Recreational Center, purchase a meal plan, or use them for discounts around town.  The ID also functions as door access and a declining balance card.

checkbox Check out eServices

Through eServices, you can set up authorized users to view and or pay your bill, set up direct deposit for Financial Aid refunds, and access the Tuition Payment Plan.